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  • Principle (e): Storage limitation | ICO
    At a glance You must not keep personal data for longer than you need it You need to think about – and be able to justify – how long you keep personal data This will depend on your purposes for holding the data You need a policy setting standard retention periods wherever possible, to comply with documentation requirements You should also periodically review the data you hold, and erase
  • Information Commissioners Office
    Get copies of your data Your right to access information from a public body Support from the ICO after a breach Nuisance calls
  • Introduction to anonymisation | ICO
    For example, once the retention period you’ve set for personal data has come to an end (if you intend to retain, rather than delete the data), you must inform people that you will anonymise their personal data following the end of the retention period);
  • Employment practices and data protection: keeping employment records
    What do we need to tell workers about the personal information we hold and how we are going to use it? Do workers have a right to access their employment records? Do workers have a right to have their employment records erased? Who is responsible for data protection and employment records in our organisation?
  • Retention and destruction of information | ICO
    The rules of a disposal schedule should identify: classes of records; the retention period for each class of record; and what should happen at the end of the retention period Having a comprehensive disposal schedule and applying it consistently is good records management practice
  • Retention | ICO
    Ways to meet our expectations: Produce a retention schedule that reflects business needs and legal requirements Document in detail how long to keep each category of personal information for and why Document the actions to take after the retention period (eg anonymisation, archiving, or deletion) Options to consider: Use an automated system that tags records with a retention date and
  • Practical methods for destroying documents that are no longer needed
    Data protection laws don’t only cover creating and sharing personal data – it also must be destroyed safely and securely when it’s no longer needed Below, we’ve set out some simple and practical methods for destroying documents This advice has been written with small organisations in mind
  • Retention and Disposal Policy - Information Commissioners Office (ICO)
    The retention period must not be extended indefinitely You should contact the Information Management Compliance team for advice if you still intend to keep the information after applying the two-year extension period
  • Special category data | ICO
    Special category data is personal data that needs more protection because it is sensitive In order to lawfully process special category data, you must identify both a lawful basis under Article 6 of the UK GDPR and a separate condition for processing under Article 9
  • Looking after care records | ICO
    Your obligation is to keep them safe and secure throughout that period Looking after records Throughout the period that care records are in your care, you must: store them securely; protect against loss, damage, unlawful or accidental destruction; and keep them up to date Retention periods You must keep personal information for as long as is





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